Transport ERP & fleet management software in India · Built by Entiko Mumbai
Stop running your fleet on paper bilty books, 3 Excel sheets, and 12 WhatsApp groups. Create Digital Bilties (LR) and e-Way Bills in 15 seconds, catch diesel theft (KMPL) and tyre wear, settle driver bhatta and outside market trucks, raise GST freight invoices, and export 100% clean entries to TallyPrime in one click.
Next step: pricing on request — setup + monthly support.
Entiko Tech Solutions Private Limited · Wakefield House, Ballard Estate, Mumbai 400001
How one trip flows automatically · Click any trip to test
Zero double entry18 Oct 2026 · Raigad Coil Mills · 40.8 MT steel coils · MH 04 KU 5669
01 · Bilty & e-Way Bill
GENERATED
LR-4601 · valid till 20 Oct 2026
02 · Pump Diesel & KMPL
OK · 3.00 KMPL
LAXMI PUMP · 58 L · ₹5,367
03 · Driver Bhatta / Market Challan
BHATTA POSTED
Dock → Mangaon · 40–41T · ₹3,400
04 · POD & GST Freight Bill
BILLED · SAC 996511
RCM 5% · party bill ₹1,76,500
05 · Truck P&L Margin
PROFIT
Net on this trip ₹1,67,733
06 · 1-Click TallyPrime Sync
TALLY READY · ₹0 DIFF
Debit equals credit. Your CA imports the XML.
Trip revenue
₹1,76,500
Total trip expense
₹8,767
Exact net trip profit
₹1,67,733
15 Sec
Bilty (LR) + e-Way Bill + WhatsApp PDF
Type the party once. Consignor, GSTIN, route rate, and the 4-copy bilty are ready before the truck leaves the gate.
100%
Per-truck monthly profit
See which vehicle earned, and which leaked cash on diesel, tyres, EMI, or repairs.
₹0 Leak
Diesel KMPL and 10-wheel tyre serials
Short-fills, siphoning, and a missing tyre show up as a mileage or serial alert.
1-Click
TallyPrime 4.0 / 5.0 and CA GST
The trip is entered once. Your CA gets balanced Tally XML, GSTR-1, GSTR-3B, and Section 194C. No re-typing.
These are the questions a fleet owner asks before the first cup of tea. Each one has a screen, not a spreadsheet.
Live vehicle-wise profit and loss
Freight billed, minus pump diesel, minus driver salary and trip bhatta, minus the bank EMI, minus tyres and workshop. What is left is the net profit in hand for that vehicle.
Freight − Diesel − Salary & Bhatta − EMI − Tyres = Net profit
Fuel pump ledger and KMPL mileage audit
Credit pumps (Laxmi, Amar, BPCL, IOCL) sit next to GPS or odometer kilometres. A trip turns red when mileage falls below your target, or when extra diesel crosses the limit you set.
Km ÷ litres vs your KMPL · red above 100 extra litres
Unbilled POD queue and consolidated GST billing
A delivered trip stays in the unbilled queue until someone raises the bill. Bill one LR, or many LRs of the same party, under SAC 996511 — 5% reverse charge or 12% forward charge — with kata weight and halting included.
POD in → bill out · one party, one invoice, many LRs
Pay drivers what they earned, not what they remember
The route-and-tonnage bhatta chart, a 25-day hajri (on trip, in yard, absent), and the cash he took mid-month. On the 1st, print one hisaab. That is his net pay.
Salary + trip bhatta − cash upaad = net payable
Axle-wise tyre serials and RTO dates
Every tyre has a brand, a serial, kilometres run, and rupees per kilometre, from steer L1/R1 through trailer L5/R5. Fitness, insurance, national permit, road tax, and PUC warn you 30 days before they lapse.
L1–R5 serials · FC, insurance, permit, tax, PUC
Market hire, advance, commission, and 194C
Gross hire, minus loading advance and pump diesel, minus the commission you keep, minus munshiana. That is the net challan. Section 194C(6) stays at 0% TDS when the PAN declaration covers 10 trucks or fewer.
Gross − advance & diesel − COM − MUN = net payable
Sample trips from a working Indian fleet: own trailer, container / FTL, and a hired market truck. A live walkthrough uses your vehicles, your routes, and your bilty.
16-month freight
₹1,86,40,000
16-month cost
₹86,96,400
Net in hand
₹99,43,600 · 53.3%
Revenue vs cost
DieselDriver payBank EMITyres & workshopRemainder is profit
Live GPS odometer
186 km / 24h · 1,124 km / 7d · 4,680 km / 30d
RTO papers
10-wheel tyre map · click a position
L1 · MRF · MRF-88000 · 43,560 km · ₹0.65/km
Move the two sliders. The rupees are an example from the assumptions in the calculator, not a saving we have measured.
Plain working basis: ₹1,45,000 freight a trip, 180 litres a trip at ₹92.53, 4% of that diesel brought back, 2.5% of freight from halting and PODs that never got billed, and about 20 minutes of munshi time saved on each trip at ₹350 an hour.
Diesel theft and mileage loss stopped · 4% fuel recovery
₹9,59,328
Missed halting, detention, and unbilled PODs · 2.5%
₹52,20,000
Munshi and CA re-typing avoided
42.0 hours / month
Example estimate · extra profit retained per year
₹63.6 Lakhs / year
An illustration from the sliders above, not a measured result. The default (15 trucks, 8 trips a month) is only an example.
Get This Custom Savings Plan & Live Demo on WhatsApp →Every bill, bilty, voucher, and statement prints on crisp A4 stationery with your company letterhead, GSTIN, bank details, and signatory boxes — and downloads as a real PDF to send on WhatsApp.
Dispatch and billing
01GST freight invoice
One LR, your letterhead, SAC 996511, IRN and QR
02Consolidated freight invoice
Many LRs of one party, one bill
03Bilty · consignor copy
First of the four copies
04Bilty · consignee copy
Travels with the load
05Bilty · driver copy
With the trip bhatta
06Bilty · office copy
Stays in the branch file
07e-Way bill EWB-01
Validity and vehicle number
08Advance / hire memo
Freight, diesel, balance due on POD
09Market challan
Gross, advance, COM, MUN, net to pay
Fuel and driver payroll
13Driver hisaab
25-day hajri, route bhatta, upaad, net pay
14Diesel and mileage sheet
Pump slips against your KMPL target
Cash, bank, and ledgers
10Purchase voucher
Vendor bill, with diesel marked outside GST
11Cash book
Daily in and out, and the evening cash count
12Bank book and reconciliation
Book balance next to the bank statement
15Party statement
What they owe, line by line, with a confirmation slip
16Receivable ageing
0–30, 31–60, 61–90, 90+ days
17Payable ageing
Same buckets for vendors and market owners
Tally and CA audit pack
18Profit and loss
Which truck and which route made money
19Balance sheet
Assets and liabilities that match
20CA pack
GSTR-1, GSTR-3B, 26Q, 194C(6), trial balance
| Feature / daily job | Excel + paper bilty + Tally | Generic per-truck monthly SaaS | Entiko custom transport ERP |
|---|---|---|---|
| Bilty (LR), Kata Weight & e-Way Bill | The bilty is written in a book, then typed again for the e-way bill. Kata weight sits in the margin. | A fixed LR form. Your 4-copy layout and kata weight do not fit. The e-way bill is a second login. | One screen prints the 4-copy bilty, kata and charged weight, and the e-way bill before the truck leaves the gate. |
| Diesel Theft (KMPL) & 10-Wheel Tyre Tracking | Pump slips stay in a file. A missing tyre shows up when the axle is already bare. | A fuel box with no KMPL check against your pump, and no L1–R5 serial on the wheel. | Every slip is checked for KMPL. Every tyre keeps its brand, serial, kilometres, and rupees per kilometre. |
| Driver 25-Day Hajri, Route Bhatta & Upaad | Hajri is a wall chart. Bhatta and upaad are argued from memory on the 1st. | A salary screen that does not know your route-and-tonnage bhatta card. | 25-day hajri, the route bhatta chart, and mid-month cash upaad print one driver hisaab. |
| Outside Market Truck Hire (COM / MUN & 194C(6)) | Hire, advance, commission, and munshiana live in three sheets. Section 194C waits until March. | No COM / MUN split, and no 194C(6) flag for an owner who has declared 10 trucks or fewer. | Gross hire minus advance and diesel, minus COM, minus MUN, is the net payable. 194C(6) sits on the same challan. |
| TallyPrime 4.0 / 5.0 & CA GST Compatibility | The munshi enters the trip. The CA types the same trip into Tally again. | A CSV that does not balance. GSTR-1 and the freight bill disagree. | One click writes balanced TallyPrime 4.0 / 5.0 XML. GSTR-1, GSTR-3B, and 194C use the bill you already sent. |
| Customisation, Go-Live Speed & Ownership | It costs nothing until the day the munshi is absent and nobody can read the book. | Rent per truck, every month, on a form you cannot change. | Your loading points, bhatta rules, and bilty format. Works with BlackBuck, Wheelseye, or Fleetx. You own the system after setup. |
For a fleet of about 10 to 50 trucks, the first gap is rarely the truck itself. Freight is delivered, the POD is in a file, and nobody can say which party is current. Party outstanding / ageing sits on the same desk as the bilty: 0–30, 31–60, 61–90, and 90+ days, for the parties who owe you and for the market owners you still have to pay.
That range is an example of the shape of the work, not a claim about a named fleet. Diesel, driver bhatta, and the market challan follow the same book once the outstanding list is the one the office trusts.
Pricing on request — setup + monthly support.
Places the desk is written for. Not a list of live deployments.
Yes. Each freight bill is either 5% reverse charge or 12% forward charge, under SAC 996511. On reverse charge, you bill the freight (including detention) and the party pays the GST. On forward charge, the bill adds 6% CGST and 6% SGST. GSTR-1 and GSTR-3B use the same numbers as the bill you sent, so your CA is not reconciling two different figures.
Your munshi enters the trip once. One click writes a Tally file: ledgers first, then vouchers. Every voucher balances — what goes out equals what comes in. Sales, diesel, cash, bank, EMI, salary, and market-truck challans are all in that file. Your CA imports it into TallyPrime 4.0 or 5.0. Nobody types the bilty into Tally a second time.
Yes. When several LRs for the same party are delivered, they sit in the unbilled POD list until you bill them. You can raise one GST invoice for all of them: one line per LR, one taxable total, kata weight and detention included, and one balance on that party’s account.
A hired truck is not your asset. The challan is simple: freight the party will pay, minus the advance and pump diesel you already gave, minus your commission (COM), minus munshiana (MUN). What is left is what you still owe the owner. If his PAN is on file and he has declared 10 or fewer trucks, TDS under Section 194C(6) is zero. If he has more than 10, the screen flags it so your CA can decide. The Tally entry for that challan balances on its own.
Diesel is outside GST, so there is no input credit to claim. Each slip adds litres and rupees to that truck, and adds the same rupees to the pump’s pending balance — Laxmi, Amar, or your BPCL/IOCL fleet card. Mileage is kilometres divided by litres, checked against your target (3.00 KMPL in the standard setup). The row turns red when extra diesel crosses 100 litres, or when mileage drops below 85% of target. Delete a wrong slip and the truck and the pump both come back.
Yes. Keep the tracker you already pay for. The truck screen needs kilometres for the last 24 hours, 7 days, and 30 days, against the vehicle number. BlackBuck, Wheelseye, Fleetx, and AIS-140 all work the same way: we connect that feed during setup, along with your bilty format. The office then sees mileage next to the diesel slip, not in a separate app.
Setup follows your truck list, parties, and opening balances: vehicles and accounts, then your bilty format and GPS, then a sitting with your staff and your CA for the Tally import. You own the system after that. Pricing is on request — a setup, then monthly support. It is not a rent charged per truck.
Pricing on request — setup + monthly support.